BOND EVENTS LTD: PRIVACY POLICY

BOND Events Ltd, BOND Events Corp, together with their subsidiaries are collectively referred to as “BOND” in this policy document. BOND respects and is committed to protecting your privacy. In this Notice, references to “we”, “us” and “our” refer to BOND. This privacy policy (“Privacy Policy”) describes how BOND, and its affiliated companies may collect, use and share information that We have obtained through your use of the https://bondevents.com (“Website”), online services, and other related services (collectively, the “Services”). By using or accessing the Services You are consenting to the practices and policies described in this Privacy Policy and the other terms and conditions of this Privacy Policy. “You” or “your” means and refers to You as a user of the Services or End Users that access the Services through your account. “We,” “our,” “Us” or “BOND” refers to BOND Events Ltd, our affiliated companies, and our Services.

BY ACCESSING OR USING THE SERVICES, YOU AGREE TO THE PRACTICES AND POLICIES OUTLINED IN THIS PRIVACY POLICY AND YOU HEREBY CONSENT TO THE COLLECTION, USE, AND DISCLOSURE OF CERTAIN INFORMATION AS DESCRIBED IN THIS PRIVACY POLICY. YOU AGREE TO BE BOUND BY ALL THE PROVISIONS OF THE PRIVACY POLICY THAT ARE DISPLAYED ON THE WEBSITE OR WITH ANOTHER SERVICE ON THE DATE YOU USE OR ACCESS THE SERVICES. YOUR CONTINUED USE OF THE SERVICES, INDICATES YOUR ACCEPTANCE OF ALL OF THE PROVISIONS OF THIS PRIVACY POLICY DISPLAYED ON THE WEBSITE OR OTHER SERVICE ON THE DATE OF SUCH USE OR ACCESS. IF YOU DO NOT AGREE WITH THIS PRIVACY POLICY, YOU CANNOT USE OR ACCESS THE SERVICES AND SHOULD DISCONTINUE USE IMMEDIATELY. 

If You have any questions or concerns about this Privacy Policy, contact Us any of the following ways:

Write to us: Data Protection Lead, BOND Events Ltd, Centrum House, 36 Station Road, Egham, Surrey, TW20 9LF

Email our Data Protection Lead:

dataprotection@bondevents.com

Registered Office: BOND Events Ltd at Centrum House, 36 Station Road, Egham, Surrey, TW20 9LF

Data Controller for the purpose of applicable data protection laws: BOND Events Ltd. Registered at Centrum House, 36 Station Road, Egham, Surrey, TW20 9LF.

Registered in England and Wales under the company number: 04985159

PRIVACY POLICY SCOPE:

This Privacy Policy replaces all previous policies and has been updated as of the date reflected below. This Privacy Policy governs the collection and use of personal data by BOND. We are dedicated to treating your personal information with care and respect. Our Privacy Policy is designed to provide transparency into our privacy practices and principles, in a format that our visitors and users of our Services can navigate, read and understand. From time to time, We will update this privacy notice, so encourage You to refer back to this page regularly. We aim to maintain consistently high standards in our use and storage of your personal data, and endeavour to comply with the Data Protection Act 1998, the EU General Data Protection Regulation (GDPR), and relevant U.S. and Canadian privacy legislation and regulations.

This Privacy Policy describes the following sections:

  1. Types of Information We Collect
  2. How We Collect Information
  3. How We Process Your Information and Our Lawful Basis for Doing So
  4. How We Share Your Information
  5. How We Protect the Privacy of Children Online
  6. Your Access to and Control Over Your Information
  7. Consent
  8. Sensitive Data
  9. Information Retention
  10. Security
  11. Third-Party Services
  12. Email and Marketing Communications
  13. Changes to our Privacy Policy
  14. Contact Us
  15. Additional Considerations Persons Covered by the GDPR (General Data Protection Regulation);
  16. Additional Consideration for Us Residents’ Privacy Rights
    1. California Privacy Rights – Notice to California Residents
    2. Colorado Privacy Rights
    3. Connecticut Privacy Rights
    4. Utah Privacy Rights
    5. Virginia Privacy Rights
  17. Additional Consideration for Canadian Residents’ Privacy Rights

TYPES OF INFORMATION WE COLLECT:

Within the last twelve months, We have collected or We may collect the following types of personal information from users of our Services for business or commercial purposes:

  • Personal identifiers, such as your name, date of birth, physical address, postal address, email address, computer IP address, phone number, photograph, biographical information, login information, technical information from the devices You use to receive our services, device identifiers, and identifiers associated with cookies;
  • Commercial information such as records of purchase and transaction histories, flight information, company name, and units managed in your portfolio;
  • Financial information, such as credit card, ACH, bank account information and other banking information (through our third party payment processor only);
  • Electronic network activity, such as information about how You use, access, or interact with the Services;
  • Information related to service and support requests;
  • Information about events attended, or events and Services that might be pertinent to you;
  • Professional or employment-related information such as the company for which You work or are an authorized End User and your title or position;
  • Technical details, such as the Internet Protocol (IP) address used to link your computer to the internet, your login data, the type and version of your browser, your time zone settings, the types and versions of browser plug-ins, as well as your operating system and platform;
  • Details concerning your visit, including the complete Uniform Resource Locators (URL) clickstreams to, within, and away from our websites; the products You viewed or sought out; response times of pages; download errors; the duration of your visits to specific pages; page interaction data, including scrolling, clicks, and mouse-overs; the methods You used to navigate away from the page, and any phone number You used to contact us;
  • User Data and Information (defined below) provided directly by end users while using the Services;
  • Supplemental information provided by You while using or accessing the Services;
  • Records of communications with our customer support team for training and quality assurance purposes;
  • Inferences regarding your preferences or other characteristics; and
  • Information described in subdivision (e) Section 1798.80 of the California Civil Code such as your name, address and telephone number; insurance information; financial information; account information.

HOW WE COLLECT INFORMATION:

Information Provided Directly by You.

You actively provide information to BOND in various ways while using our Services. For example, You share information when you:

  • Visit our Website;
  • Create or register an account as an authorized End User on our Website;
  • Register or pay for attendance at a Bond event or other Services provided by BOND;
  • Request customer service, submit questions or contact Us by sending Us a message through our “Contact” button or “Get in Touch” button on our Website;
  • Sign-up for our newsletter;
  • Send BOND an Email;
  • Call BOND or participate in a call or virtual meeting;
  • Send mail or packages to BOND that includes information for use in our online Services; or
  • Visit BOND’s office in person and provide information for use in our online Services.

From Other Organizations or Publicly Available Sources.

We sometimes combine information We have collected from our Website or other sources, with information received from other organizations. This information is used to:

  • Verify the personal data We hold for You (e.g. to check your postal address is correct); and
  • Enhance the content and relevance of the advertising, opportunities or marketing We provide or present to you.

We may also research publicly available sources (e.g. websites and social media such as LinkedIn) and use external suppliers, to identify business contacts who are likely to be interested in the products and services We have to offer. We will only collect the minimal amount of information required for this purpose (e.g. name, job title, company, and contact details), and when We contact you, We will always provide You with an easy way to object to Us continuing to retain your personal data.

We also work closely with third parties such as payment processors and app providers and may receive information about You from them.

Automatically Gathered Information.

BOND automatically tracks certain information about You based upon your behavior while using the Services. This information is used to better understand and serve You by responding to your particular interests and needs.

Usage Details.

When You access and use the Services, We may automatically collect certain details of your access to and use of the Services, including traffic data, date and time You access the Services, the number of links You click within the Services and any third-party website and sections within the Services that You access.

Device Information.

When You access the Services,We may collect information about your device and internet connection, including the device’s unique device identifier, IP address, geolocation, operating system, type of mobile device You use, browser type and network information.

Use of Cookies (or mobile cookies).

Our Services may use cookies to enhance the user experience while using our Services. Cookies are pieces of information that some apps and websites transfer to the computer or mobile device that is browsing that app or website and are used for record-keeping purposes by many apps and websites. Use of cookies makes web browsing easier by performing certain functions such as saving your passwords, saving personal preferences regarding your use of the website, and ensuring that You don’t see the same advertisement repeatedly. It may be possible to refuse to accept cookies by activating the appropriate setting on your device. However, if You select this setting You may be unable to access certain parts of our Services.

By using or accessing or continuing to use or access our Services, You are agreeing to our use of cookies. We may choose to use any or all of the following cookies:

  • Strictly necessary cookies. These are cookies that are required for the operation of our Services. They may include, for example, cookies that enable You to log into secure areas of our Services.
  • Analytical/performance cookies. These allow Us to recognize and count the number of visitors and to see how visitors move around our Services when they are using them. This helps Us to improve the way our system works, for example, by ensuring that users are finding what they are looking for easily.
  • Functionality cookies. These are used to recognize You when You return to our Services. This enables Us to personalize our content for You and remember your preferences.
  • Targeting cookies. These cookies record your visit to our Services, the pages You have visited and the links You have followed. We may use this information to make our Services and the advertising displayed more relevant to your interests.

Please note that third parties (including, for example, advertising networks, payment processors and providers of external services like web traffic analysis services) may also use cookies, over which We have no control.

Use of Web Beacons.

A “web beacon,” “clear GIF,” “web bug,” or “pixel tag” is a tiny graphic file with a unique identifier that is similar in function to a cookie, but allows Us to count the number of users that have visited certain pages or screens of our Services, and to help determine the effectiveness of promotional or advertising campaigns, and for other related app statistics.


HOW WE PROCESS AND USE YOUR INFORMATION AND OUR LAWFUL BASIS FOR DOING SO:

Generally: Lawful Basis.

We utilized four lawful basis which We rely upon for our business activities: Consent, Contractual, Legitimate Interests and Legal Obligation.

Contractual. In many circumstances We rely on the lawful basis of “performance of a contract”, this enables Us to respond to You when You express an interest in our products and services and to fulfil any requests.

Consent. In some circumstances We rely on your specific consent, whereby You actively agree and “opt-in”. We will always make it clear how You can withdraw You consent at any time. Our process of collecting and using personal data is built around the principles of transparency and explicit consent. Consent plays a pivotal role in our data processing activities. We ensure that the consent obtained is freely given, specific, informed, and unambiguous. This means We will clearly explain why and how We are going to use your personal data before We process it. We will not assume your consent from silence, pre-ticked boxes, or inactivity. We aim to facilitate a clear affirmative action by You to indicate your consent. You have the power to grant or withdraw your consent at any time. We will respect your choices and will cease processing your personal data if You withdraw your consent, unless another legal basis applies.

Legal Obligation. There will be circumstances under which We are legally obliged to hold your personal data or required to disclose it to a third party by law.

Legitimate Interests. For some of our activities, We rely on our legitimate business interests to collect and use your personal data. In such cases, We have balanced our interests with yours and do not believe these activities will have a negative impact on your privacy rights and freedoms.

The following are exemplary ways We may use your personal information, how We use the personal information for this purpose and the legal basis for such use and processing of your information.

How we use your personal data

We may use your personal information to:How do we use personal information for this purpose?What is the legal basis for us processing your information in this way?
Provide you with goods and servicesWe will need to use your personal information where this is necessary for Us to offer You opportunities to attend an event or obtain Services or perform our obligations under a contract with you, for example where You have purchased services from us, and to ensure your requirements are met at events.Using your personal information in this way is necessary for Us to perform our contractual obligations to you.
Ensure that your requirements are met at events or in sales or marketing of opportunities for events.We may use your personal information to better understand your requirements and preferences so that We can provide You with a tailored experience.It is in our legitimate interests to look at your requirements so that We can personalize our events for you, to better meet your needs as a customer.
Complete bookings You make through our website.We will need to use your contact information (such as your email address or postal address) to assist You with any bookings You make through our website.Using your personal information in this way is necessary for Us to perform our contractual obligations to you.
Process your payments and protect against fraudulent transactions.We may need to process your personal information in order to keep your payments safe and secure and protect against fraudulent transactions.It is in our legitimate interests to process personal information to keep our customers’ payments secure.
Diagnose problems with our server or administer our websites.We may need to use personal information, such as your IP address, to diagnose server problems or administer our websites.We will ask for your consent to the use of cookies before processing.
Analyse user traffic to measure use of our websites and to improve the content of our websites and our services.We may sometimes use your personal information (e.g. your IP address) to measure use of our websites and assess the effectiveness of our site pages, including advertising on our sites. We may also use this personal information to improve the content of our websites and services.It is in our legitimate interest to look at user traffic so that We can improve our websites and better meet your needs as a customer.
Comply with legal requirements and exercise or defend legal claims.We may sometimes need to process personal information to comply with legal requirements to which We are subject (for example, in relation to health and safety).It is in our legitimate interests to process personal data for the purposes of complying with legal requirements to which We are subject.
Send you marketing communications about Events, products and Services; personalize marketing content We provide to you; undertake business sales and advertising activities; and conduct sales calls through virtual meetings.We will need to use your contact information (such as your email address or postal address) to assist You with any bookings You make through our website.It is in our legitimate interests to process personal data for the purposes of complying with legal requirements to which We are subject.
Customize content on our website for your experience.We may use your personal information to better understand your requirements and preferences so that We can provide You with a tailored experience.It is in our legitimate interests to process personal data for the purposes of complying with legal requirements to which We are subject.
Research publicly available business contact details.We may use your personal information to better understand your requirements and preferences so that We can provide You with a tailored experience.It is in our legitimate interests to process personal data for the purposes of complying with legal requirements to which We are subject.

The following are additional uses, processing and collection of Personal Information which We undertake in accordance with the above lawful basis.

Information Provided at Time of End User Registration.

To access and use certain of the Services, You may be required to register a unique username and password, by entering your name, e-mail address, phone number, mailing address, and other information. This information is necessary for BOND to provide You with access to and use of the Services.

Supplemental Information Provided While Using the Services.

Supplemental information may be requested and provided by users through the Services to facilitate the offering of Services and functionality requested or purchased by You for which You are an authorized End User of, including the following:

  • Handling contact, support requests and questions. If You send Us an email through our “Contact” button or “Get in Touch” button or request user support, or if You contact Us by other means including, but not limited to, via phone, We process your personal information to the extent it is necessary for our legitimate interest in fulfilling your requests, providing the Services to You and communicating with you.

Fulfillment of a service

Fulfillment of a Service.

We will use your personal data for the purposes of fulfilling a product or service You have requested, which includes:

  • Responding to your inquiries about our products and services;
  • Fulfilling your requests and delivery of a product or service. For example when you:
    • register to attend an event;
    • register to access online content;
    • register to access site functionality; and
    • apply for a job;
  • Administering your account;
  • Sending You specific service or transactional communications about a Service; and
  • Delivering customer services.

Our Events

Please find below information about how your personal data will be used when You register to attend one of our events.

  • If You are making a group booking, please ensure You have permission from others to share their name and contact details with us.
  • Our events are specifically designed to invite delegates to meet and network with specific service suppliers. We believe it is in everyone’s interests for business contact details to be shared between delegates and suppliers.
  • The information You provide when registering for an event will be used to create your personal and company profile. This profile will be viewed securely online via password protection by all event attendees to facilitate the meeting selection process. This information will also be shared in an electronic directory given to all delegates at the event. We will share your basic details (name, job title, company name, photograph, your business contact information, company website as well as any specific project and product information You provide Us with). Use of your data in this way is essential to the running of our business. BOND cannot take responsibility for the way in which attendees use your data e.g. for marketing purposes, or for any loss of data from lost or stolen directories, once shared with delegates.  We will also need to share basic details to partners to facilitate your travel and accommodation.
  • Please note that photographs and video footage may be taken at our events and used in post-event publicity.
  • If You have any objection to any of these uses, please contact us.

Sponsored Content

  • We may provide sponsored content, such as webinars, expert reports, whitepapers, surveys or events.
  • We will share the details You provide to access this specific content with the named sponsor. However, this is always your choice and You will be provided with a clear opportunity to indicate if You would prefer Us not to share this information.

Job Applications.

If You apply for a job, your details will be shared with the recruiter promoting the specific role.

Payment Information.

To facilitate processing payments, You may need to provide or submit a payment method and the following information: name, billing address, credit card or banking information, and such other applicable information as requested by our third party payment processor(s). You will provide this information directly to our third party payment processor(s), and not to BOND. If your payment method information changes (e.g., card number, account number, routing number, expiration date, CVV), then our third party payment servicer may request additional information from you. At no time will BOND be in possession or control of your payment information.

Providing and Promoting our Website and Services and its Security.

We process your personal information by tracking your use of our Services, creating aggregated non-personal data, verifying accounts and activity, investigating suspicious activity, and enforcing our terms and policies to the extent it is necessary for our legitimate interest in promoting the safety and security of the Services, and in protecting our rights and the rights of others. We process your personal information to analyze trends and to track your usage of and interactions with our Services to the extent it is necessary for our legitimate interest in developing and improving our Services and providing our users with relevant content and service offerings, or where We seek your consent. We process device and usage data which in some cases may be associated with your personal information, to analyze trends and assess and improve the overall user experience to the extent it is necessary for our legitimate interest in developing and improving the services.

Non-Personal Information.

We collect and create de-identified and aggregated information and other non-personal information, which is not related to an identified or identifiable natural person (“Non-Personal Information”). You agree that BOND owns, without restriction, all Non-Personal Information and that You have no rights in or to any Non-Personal Information. Because Non-Personal Information cannot be used to personally identify you, You agree We may use such information for any lawful purpose.

Marketing and Communications.

We use your personal information (such as your email address and/or telephone number) to send You information about services that You may be interested in. We may also contact You for research purposes. When We collect your personal data, We will include a specific notice to inform You and give You choices about future direct marketing communications from us.

We will only send You direct marketing communications when You have either:

  • provided your consent (e.g. ticked a box or clicked a “button” to submit a form); or
  • where We believe We can demonstrate a legitimate business interest and have balanced this with your interests and privacy.

It is always your choice and You can stop receiving direct marketing communications from Us at any time. We will provide a clear and easy way to do this on any communication You receive. For electronic marketing communications (via email and phone) We adhere to the rules of the Privacy and Electronic Communications Regulations (PECR).

HOW WE SHARE YOUR INFORMATION:

We do not sell, share, or otherwise transfer your personal information to third parties, except for sharing your personal information with our third-party companies, agents or contractors that perform services on our behalf or to assist Us with the provision of services to You (“Service Providers”) and in furtherance of BOND’s legitimate interests in it business purposes. For example, We may engage Service Providers to provide market research, marketing (including competitions), advertising, communications, event management (including logistics, health and safety and audio-visual services), meetings and bookings (including accommodation), training, IT, hosting and other infrastructure, subscription and discount management, payment processing, and data cleansing and processing services. In the course of providing such services, these Service Providers may have access to your personal information. These third parties are contractually bound only to use personal information to perform the services that We hire them to provide. We will always use our best efforts to ensure that all the Service Providers We work with will keep your personal data secure.

We may share your personal information with any BOND company or selected third parties for direct marketing purposes, in order to enable You to access the Services, provide You with customer support and conduct the other activities described in this Privacy Policy.

We may also disclose your personal information to third parties:

  • In the event that We sell or buy any business or assets, in which case We may disclose your personal data to the prospective seller or buyer of such business or assets;
  • In the event We go through a business transition such as a merger or acquisition by another company, or sale of all or a portion of our assets, your personal data may be among the assets transferred; or
  • If We are under a duty to disclose or share your personal data in order to comply with any legal obligation or in order to enforce our terms and conditions or other agreements, or to protect the rights, property or safety of BOND.

Where We Store Your Data

Ensuring your personal data is kept and transferred securely is of the highest importance to Us. We hold your personal data on our secure systems, based in the UK. Where We employ service providers, We have appropriate agreements in place to ensure your personal data is protected.

Your personal data may be transferred to a country outside the European Economic Area (EEA). This may be required for the purposes of our staff based outside the EEA or where a supplier of a service is based outside the EEA. We will take all steps that are mandatory or reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and applicable data protection laws, including, where relevant, entering into EU standard contractual clauses (or equivalent measures) with the party outside the EEA receiving the data.

Legal Requirements.

As We may determine in our sole discretion, We may disclose personal information if required to do so by applicable law, including, without limitation, responding to a subpoena or request from law enforcement, court, or government agency, or in the good faith belief that such action is necessary to: (i) comply with a legal obligation; (ii) protect or defend our rights, interests or property or that of third parties; (iii) prevent, investigate, or identify possible wrongdoing in connection with the Services; (iv) act in urgent circumstances to protect the personal safety of customers, guests, or the public; or (v) protect against legal liability. 

We have disclosed the following categories of personal information to third parties for our operational business purposes within the preceding 12 months : 

Categories of Personal InformationCategories of Third Parties
Identifiers – Name, email address, phone number, cell number, account name, address, photographs and biography information.This information is shared with third party payment processors and third party mailing and shipping service providers.
 
This information may also be shared with third party professional service providers such as attorneys and CPAs when authorized or requested by you.
Commercial Information – Account balances; Flight information.Account balances are shared with third party payment processors.
 
Flight information is shared with hotels and transfer companies.

All third parties with whom We share information with for our business purposes are required to maintain their own privacy and security measures. Your information will be treated in accordance with such third-party’s privacy policies.

HOW WE PROTECT THE PRIVACY OF CHILDREN ONLINE:

Our Services are not intended for minors or children under 16 years of age and no part of our Services are designed or intended to attract anyone under the age of 16. We will never ask for or knowingly collect information from children, if You are a child under the age of 16, You are not permitted to use the Services. Consistent with the Children’s Online Privacy Protection Act, We will not knowingly collect any information from children under the age of 16. If You think that We have collected personal information from a child under the age of 16 through our Services please contact Us at +44 20 8432 3466 / +1 704 248 7945 and We will dispose of the information.  

YOUR ACCESS TO AND CONTROL OVER YOUR INFORMATION:

You have options about the various ways We collect, use and store your personal information.

Log-in/Contact Us.

If You have created an account through the use of our Services, You may log in to your account to enter and update your own contact information. You can also contact Us through one of the options provided in the Contact Us section of this Privacy Policy.

CONSENT:

When You provide Us with personal information through our Services, through the mail, or over the phone, We imply that You consent to our collecting it and using it to carry out BOND’s legitimate business purposes. 

IMPORTANT: Except as stated herein as necessary to carry out BOND’s legitimate interests and business purposes and to provide the Services, We do not sell your personal information to any third parties, including but not limited to advertisers, strategic partners or vendors[GR1] .

SENSITIVE DATA:

We do not collect any Sensitive Data about you. Sensitive data refers to data that includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, or information about your health and genetic and biometric data. We do not collect any information about criminal convictions and offences.

INFORMATION RETENTION:

BOND has a legal duty to keep various records, for different periods of time, depending on their content and the state to which they pertain. BOND will retain your personal information only for so long as is necessary to implement, manage, and provide the services requested by You or as required to comply with our legal and regulatory requirements, rules and obligations, which may vary based on the state in which You reside. When BOND no longer needs, nor is no longer required to maintain the information, BOND will remove it from its system.

SECURITY:

BOND uses administrative, technical, and physical measures to safeguard personal information against loss, theft and unauthorized uses, access or modifications. Certain areas of our websites may be password protected. Where We have given You (or where You have chosen) a password, You are responsible for keeping this password confidential. We ask You not to share your password(s) with anyone. We also require any parties to whom We transfer personal data to ensure they have appropriate security measures in place.

Reporting Security Vulnerabilities.

We are committed to the privacy, safety and security of our customers. If You discover a potential security vulnerability, We would ask You to please report it just to Us in a responsible manner. Please email Us at dataprotection@bondevents.com, and We will review and respond. These reports provide Us with an opportunity to work with You and quickly address and resolve any issue. Publicly disclosing a potential vulnerability could put the wider community at risk, and therefore We encourage You to come to Us first. We’ll keep You informed as We move forward with our investigations.

THIRD-PARTY SERVICES:

In general, the third-party providers used by us, if any, will only collect, use and disclose your information to the extent necessary to allow them to perform the services they provide to us. However, certain third-party service providers, such as payment gateways and other payment transaction processors, have their own privacy policies in respect to the information We are required to provide to them for your purchase-related transactions. For these providers, We recommend that You read their privacy policies so You can understand the manner in which your Information will be handled by these providers. Our Services may also contain links to other websites, applications, and services maintained by third parties in which case the privacy policy of such third party applies, and this Privacy Policy does not apply. The information practices of such other third parties and their services are governed by the third-party privacy policies, which We also encourage You those third parties’ privacy practices.  In particular, remember that certain providers may be located in or have facilities that are located a different jurisdiction than either You or us. Therefore, if You elect to proceed with a transaction that involves the services of a third-party service provider, then your information may become subject to the laws of the jurisdiction(s) in which that service provider or its facilities are located.

ANALYTICS/PERFORMANCE COOKIES:

We may provide tailored recommendations and advertisements to customize the content that You see on our websites. To do this, We use cookies and similar technologies through various technology partners to help Us understand how You interact with our websites (e.g. the content You viewed on a previous visit or aggregated website performance analytics).

EMAIL AND MARKETING COMMUNICATIONS:

We are committed to being compliant with the Controlling the Assault of Non-Solicited Pornography and Marketing Act of 2003 (“CAN-SPAM Act”). All e-mails You receive from BOND are intended to fully comply with the CAN-SPAM Act. You can withdraw your consent to receive any direct marketing communication from Us by contacting dataprotection@bondevents.com or following the opt-out instructions in our email communications.

CHANGES TO OUR PRIVACY POLICY:

We reserve the right to change the terms of this Privacy Policy at any time by posting those changes to this Privacy Policy, so that You are always aware of our processes related to collection, use and disclosure of your personal information. For significant changes, We will notify You by posting a prominent notice on our Website indicating when the Privacy Policy was most recently updated.  Please consult this portion of the Website regularly for important changes to the Privacy Policy as they occur.

CONTACT US:

If you have any questions about this Privacy Policy You can contact Us in the following ways:

Write to us: Data Protection Lead, BOND Events Ltd, Centrum House, 36 Station Road, Egham, Surrey, TW20 9LF

Email our Data Protection Lead: dataprotection@bondevents.com

BOND Events Ltd registered office is Centrum House, 36 Station Road, Egham, Surrey, TW20 9LF

Registered in England and Wales under the company number: 0498515

PRIVACY POLICY: ADDITIONAL CONSIDERATIONS FOR PERSONS COVERED BY THE GDPR (GENERAL DATA PROTECTION REGULATION) AND UK DATA PRIVACY LAW

You may have certain additional rights relating to your personal information, subject to local data protection laws. If You are located in the European Union (EU) or European Economic Area (EEA), the following rights under the General Data Protection Regulation (GDPR) are available to you.  Many of these rights are addressed in the main body of the Privacy Policy above and these additional considerations should be read in conjunction with the main body of the Privacy Policy.  

UK and EU RESIDENTS’ RIGHTS:

How We use your personal data and your rights:

When You visit, register with BOND online or use any BOND online product or, your personal data is controlled by BOND Events Ltd registered office is Centrum House, 36 Station Road, Egham, Surrey, TW20 9LF

Your personal data is primarily used to provide You with BOND’s products and services You request and as further detail in the Privacy Policy. It may also be used to comply with legal obligations We are subject to or to fulfill our legitimate interests, such as to personalize your experience, develop and improve our services or to detect illegal activities. With your prior consent, it may also be used to send You offers and promotions.

You have a number of rights including the right to request access to, change, or remove your personal data, or to change your marketing preferences (including withdrawing your consent at any time) – please see our Privacy Policy to learn more about managing your marketing preferences or deleting your account.

Our Data Protection Officer can be contacted by emailing: dataprotection@bondevents.com

You have a right to lodge a complaint with your local Data Protection Supervisory Authority or with the UK Information Commissioner’s Office: https://ico.org.uk/for-the-public.  For more information about BOND’s data collection and use practices please read the above main body of the Privacy Policy.

Representatives

BOND Events Ltd registered office is Centrum House, 36 Station Road, Egham, Surrey, TW20 9LF

Registered in England and Wales under the company number: 04985159

Accessing Personal Information.

You can request details of your personal information We hold and a copy of such information. We will confirm whether We are processing your personal information and provide additional details including what kind of information We have about you, where We collected it, how We use it (including the legal basis for our processing), how long We expect to keep it, the categories of third parties with whom We share your information, details of any automated decision making or profiling and the safeguards regarding data transfers, subject to the limitations set out in applicable laws and regulations. If You ask us, We will provide You with a copy of your personal information free of charge. We may charge You a fee to cover our administrative costs if You request multiple copies of the same information or if the requests are manifestly unfounded or excessive.

How Long Do We Keep Your Personal Data.

We hold personal data for a variety of different purposes and the length of time We keep your information will vary depending on the products and services We are providing to you. We will only keep your personal data for a reasonable period of time and We base this on the purpose for which We are using it.

There will be circumstances in which We keep a strictly minimal amount of information about you, for example, to ensure We can honor an objection to receiving direct marketing. We will also, in specific circumstances, be required to retain personal data for a longer period of time for contractual or legal reasons.

Editing and updating Personal Information.

If You find that your personal information needs to be edited or updated, You can ask Us to update it by contacting us. Please make sure to provide Us with all the information We need to be able to address your request, including both the old and new information.

Deletion, Erasure or Rectification of Personal Information.

At your request, We will delete or rectify your personal information if: (i) it’s no longer necessary to retain your personal information; (ii) You withdraw the consent which formed the basis of your personal information processing; (iii) You have successfully objected to the processing of your personal information (see below); (iv) your personal information was processed unlawfully;  (v) We are required to delete your personal information to comply with any of our legal obligations; or (vi) the information is inaccurate and needs to be corrected. We will review requests on a case by case basis and We might not be able to comply with your request if We need to process your personal information: (i) for exercising the right of freedom of expression and information; (ii) to comply with our legal obligations; (iii) to establish, exercise or defend a legal claim; or (iv) to perform a task in the public interest. If We are unable to comply with your request for any of the forgoing reasons, We will notify You of the reasons why your request was rejected.

Choosing to delete your personal information may impact your ability to use our Services and online features, including closure of your online account, termination of your status as an authorized End User of our website or the Services.

Restriction on Processing of Personal Information.

You have the right to request Us to limit the processing of your personal information if: (i) You dispute the accuracy of your personal information; (ii) your personal information was processed unlawfully and You request a limitation on processing, rather than a deletion of your personal information; (iii) We no longer need to process your personal information, but You need your personal information in connection with a legal claim; or (iv) You object to the processing of your personal information based on our legitimate interests pending verification as to whether We have an overriding legitimate ground for such processing. To the extent needed, We may still keep some of your data to ensure We comply with your request to limit processing, or for other legal purposes.

Objecting to Certain Types of Processing Including Automated Decision Making.

Where We process your Personal Information based upon our legitimate interests, You have the right to object to this processing on grounds relating to your particular situation if You feel it impacts your fundamental rights and freedoms. Where We process your personal information based upon our legitimate interests and where decisions are made by automated processing which has a legal or other significant effect on you, You may also object to such automated decision making.

Portability of Personal Information.

You can request Us to send You your personal information in a structured, commonly used, machine-readable format so that it can easily be transferred and used by a third party.

Withdrawing Consent.

We primarily rely on legitimate business interests and contractual obligations to process your personal information, but to the extent We use consent to process your personal information, You have the right to withdraw any consent You may have given Us at any time. We will comply with your request promptly. If You withdraw your consent, We might not be able to provide some of our Services to you.

Filing a Complaint with a Data Protection Authority.

We will try to resolve any problems that You have but You are always able to contact your local data protection authority for assistance or to make a complaint.

How to Exercise Your Rights.

If You wish to exercise any of these rights, please email dataprotection@bondevents.com. We will respond to your request within thirty (30) days of accepting it. Before accepting your request, We may need to ask for some identifying documentation from you, to make sure We don’t inadvertently provide your personal information to someone else.If You are not in the EU, or other jurisdiction that provides these rights as a matter of law, You can still apply for any of these rights, and We will comply where the request is reasonable in our discretion.

Your Right to Access Your Personal Data.

You can request a copy of the personal data We may hold relating to you, and the purposes for which We are using it. This is known as a Subject Access Request. In responding to such a request We may ask for proof of your identity, to ensure We do not inadvertently send your personal data to another person. We will endeavor to make our file of your information available to You within 1 month, although occasionally We may not be able to give You access to the personal information We hold about You (for example, We may not be able to give You access if it would unreasonably affect someone else’s privacy or if giving You access poses a serious threat to someone’s life, health or safety). You also have the right to be informed of the third parties to which We transfer your personal data within the scope of this Privacy Policy. Please use Our contact details.

Your Right to Amend Your Personal Data.

If You discover or believe the personal data We hold for You is out of date or incorrect please let Us know and We will rectify this as soon as possible.

Your Right to Have Your Data Transmitted to Another Organization.

Where We hold personal information about You with your consent or for the performance of a contract with you, You also have the right to ask Us to provide You with the personal information We hold about You in a structured, commonly used, and machine-readable format and, where technically feasible, to transmit that data to another organization.

Making A Complaint.

You have the right to lodge a complaint with the data protection authorities if You believe that We have not complied with applicable data protection laws. You also have a right to claim damages if the processing of your personal information violates applicable data protection law.

ADDITIONAL CONSIDERATIONS FOR US RESIDENTS’ PRIVACY RIGHTS

US RESIDENTS’ RIGHTS:

The following sections contain additional information relevant to residents of certain Us states that have enacted state data privacy laws and regulations, and associated rights. This content in part of our Privacy Policy should be read in conjunction with the general information in the above Privacy Policy.

CALIFORNIA PRIVACY RIGHTS – NOTICE TO CALIFORNIA RESIDENTS:

If You are a California resident, the California Consumer Privacy Act (CCPA) provides You with additional rights and options regarding your personal information.

Right to Access and Right to Know.

You can request access to a copy of the personal information that We have about you, including a list of categories of your personal information that We have collected and used over the past 12 months. We will provide to You the following information (to the extent required by law):

  • The categories of personal information We have collected about you.
  • The categories of sources from which We collect your personal information.
  • The business or commercial purpose for collecting or selling your personal information.
  • The categories of third parties with whom We share your personal information.
  • The specific pieces of personal information We have collected about you.
  • The categories of personal information that We have disclosed for a business purpose, along with the category of any other company We shared it with.
  • The categories of personal information that We have sold, along with the category of any company We sold it to. If We have not sold your personal information, We will say so.

Right to Information Portability.

You can request the transfer of your personal information to You or to a third party. We will provide to you, or a third party You have chosen, your personal information in a commonly used, machine-readable format.

Right to Correct Information.

You have the right to request that We correct any inaccurate personal information.

Right to Deletion.

You have the right to request that We delete the personal information that We have collected and retained, subject to certain exceptions. Once We receive a request, We will delete (to the extent required by law) the personal information We retain about You and direct any service providers to do the same. If We determine that an exception applies, We will inform You of the reason for denying the deletion request. In some cases, deletion may be accomplished through de-identification.

Please understand that if You request Us to delete your personal information, our subsequent removal of such personal information may impact your ability to use our Services, and may limit your use of or participation in our Services that require your personal information.

Right to Opt-Out of Sale of Personal Information.

You have the right to opt-out of the sale of your personal information, however, We do not “sell” your personal information as that term is defined under the CCPA. To the extent We change our processing practices or new laws come into effect, We may update this Privacy Policy.

Minors.

Pursuant to CCPA, BOND does not collect or share the information of minors under age 16 without their affirmative authorization.

Right to Non-Discrimination.

Bond will not discriminate against You for exercising any of your CCPA rights. This generally means Bond will not deny You goods or services, charge different prices or rates, provide a different level of service or quality of goods, or suggest that You might receive a different price or level of quality of goods.

Verification of Requests.

Only you, or someone legally authorized to act on your behalf, may make a verifiable consumer request related to your personal information. The CCPA requires that We verify the identity of each person who makes a request to know what personal information We have about You or to delete the personal information We have about you.

You may request this information no more than two times in a rolling twelve-month period. When You make this request, the information provided may be limited to personal information We collected about You in the previous 12 months.

All requests must provide sufficient information to allow Us to reasonably verify You are the person whom We collected personal information about or an authorized representative of such person. We will only use the information provided in a verifiable consumer request to verify the requestor’s identity or authority to make the request. Please describe your request with sufficient detail to allow Us to properly respond to it. We cannot respond to your request or provide You with personal information if We cannot verify your identity or authority to make the request and confirm the personal information relates to you.

Shine the Light Request.

California Civil Code § 1798.83 permits residents of California to request from Bond a notice disclosing: (1) the categories of personal information We have shared with third parties, if any, for the third parties’ direct marketing purposes, during the preceding calendar year, and (2) the names and addresses of those third parties.

How to Submit a Request.

You can submit an access, deletion or correction request, or a shine the light request by contacting Us using any of the methods listed in the Privacy Policy.

COLORADO PRIVACY RIGHTS.

EXERCISING YOUR COLORADO PRIVACY RIGHTS

Making Access, Deletion, and Correction Requests

To make an access, deletion, or correction request, please contact Us at dataprotection@staging.bondevents.flywheelsites.com. Before completing your request, We may need to verify your identity. We will send You a link to verify your email address and may request additional documentation or information solely for the purpose of verifying your identity.

Making Requests to Opt Out of Targeted Advertising or the Sale of Personal Data
While Bond is not selling your Personal Information to third parties, however, you may submit a request to “opt out” of “targeted advertising” or the “sale” of your “personal data,” You may submit such a request or You may choose to enable online, where available, a universal tool that automatically communicates your opt-out preferences, such as the Global Privacy Control (“GPC”). We will process the GPC signal as a request to opt out.

Instructions for Using an Authorized Agent to Make Requests
You may use an authorized agent to submit an access, deletion, correction, or opt-out request on your behalf. An authorized agent must have your signed permission to submit a request on your behalf or provide proof that they have power of attorney in accordance with applicable law. Before completing requests from authorized agents, We may contact You directly to confirm you’ve given your permission and/or to verify your identity. Authorized agents may submit requests at dataprotection@staging.bondevents.flywheelsites.com

To appeal our decision regarding a request related to these rights, You may email Us at dataprotection@staging.bondevents.flywheelsites.com

CONNECTICUT PRIVACY RIGHTS.

Connecticut law provides Connecticut residents with the rights listed below.

Right to Access.

You have the right to know and see what personal data We have collected about You in a usable format.

Right to Delete.

You have the right to request that We delete the personal data We have collected about you, subject to applicable legal exceptions.

Right to Correct.

You have the right to request that We correct inaccurate personal data.

Right to Opt Out of Targeted Advertising and Sale of Personal Data.

You have the right to “opt out” of “targeted advertising” and the “sale” of your “personal data” (as defined under Connecticut law).

EXERCISING YOUR CONNECTICUT PRIVACY RIGHTS

Making Access, Deletion, and Correction Requests

To make an access, deletion, or correction request, please contact dataprotection@staging.bondevents.flywheelsites.com. We may need to verify your identity. We will send You a link to verify your email address and may request additional documentation or information solely for the purpose of verifying your identity.

Making Requests to Opt Out of Targeted Advertising or the Sale of Personal Data

To submit a request to “opt out” of “targeted advertising” or the “sale” of your “personal data,” You may submit a “Do Not Sell or Share My Personal Information” request or You may choose to enable online, where available, a universal tool that automatically communicates your opt-out preferences, such as the Global Privacy Control (“GPC”). We will process the GPC signal as a request to opt out.

Instructions for Using an Authorized Agent to Make Requests

You may use an authorized agent to submit a request to opt out of targeted advertising or the sale of personal data. Authorized agents may submit such requests at dataprotection@staging.bondevents.flywheelsites.com. Authorized agents can make a request on your behalf if We are provided with verification of your identity and confirmation that You provided the agent authority to act on your behalf. To appeal our decision regarding a request related to these rights, You may email Us at dataprotection@staging.bondevents.flywheelsites.com.

UTAH PRIVACY RIGHTS

Utah law provides Utah residents with the rights listed below.

Right to Access

You have the right to know and see what personal data We have collected about You in a usable format.

Right to Delete

You have the right to request that We delete the personal data We have collected about you, subject to applicable legal exceptions.

Right to Opt Out of Targeted Advertising

You have the right to “opt out” of “targeted advertising” (as defined under Utah law). We do not “sell” personal data as defined under Utah law.

EXERCISING YOUR UTAH PRIVACY RIGHTS

Making Access and Deletion Requests

To make an access or deletion request, please contact dataprotection@staging.bondevents.flywheelsites.com . We may need to verify your identity. We will send You a link to verify your email address and may request additional documentation or information solely for the purpose of verifying your identity.

Making Requests to Opt Out of Targeted Advertising

To submit a request to “opt out” of “targeted advertising” You may submit a “Do Not Sell or Share My Personal Information” request, or You may choose to enable online, where available, a universal tool that automatically communicates your opt-out preferences, such as the Global Privacy Control (“GPC”). We will process the GPC signal as a request to opt out.

Virginia Privacy Rights.

Virginia law provides Virginia residents with the rights listed below.

Right to Access

You have the right to know and see what personal data We have collected about You in a usable format.

Right to Delete

You have the right to request that We delete the personal data We have collected about you, subject to applicable legal exceptions.

Right to Correct

You have the right to request that We correct inaccurate personal data.

Right to Opt Out of Targeted Advertising

You have the right to “opt out” of “targeted advertising” (as defined under Virginia law). We do not “sell” personal data as defined under Virginia law.

EXERCISING YOUR VIRGINIA PRIVACY RIGHTS

Making Access, Deletion, and Correction Requests

To make an access, deletion, or correction request, please contact dataprotection@staging.bondevents.flywheelsites.com. We may need to verify your identity. We will send You a link to verify your email address and may request additional documentation or information solely for the purpose of verifying your identity.

Making Requests to Opt Out of Targeted Advertising

To submit a request to “opt out” of “targeted advertising” You may submit a “Do Not Sell or Share My Personal Information” request or You may choose to enable online, where available, a universal tool that automatically communicates your opt-out preferences, such as the Global Privacy Control (“GPC”). We will process the GPC signal as a request to opt out.

To appeal our decision regarding a request related to these rights, You may email Us at dataprotection@staging.bondevents.flywheelsites.com.

ADDITIONAL CONSIDERATIONS FOR CANADIAN RESIDENTS’ PRIVACY RIGHTS

Canadian Privacy Rights.

The following sections contain additional information relevant to residents of Canada that have enacted data privacy laws and regulations under the Personal Information Protection and Electronic Documents Act (PIPEDA), and associated rights. This content in part of our Privacy Policy should be read in conjunction with the general information in the above Privacy Policy

Collecting and Using Your Personal Data

Personal data

While using our service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you. Personally identifiable information may include, but is not limited to: email address, first name and last name, phone number, address, state, province, ZIP/postal code, city, usage data.

Usage data

Usage data is collected automatically when using the service. Usage data may include information such as your device’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data. When you access the service by or through a mobile device, we may collect certain information automatically, including, but not limited to, the type of mobile device you use, your mobile device unique ID, the IP address of your mobile device, your mobile operating system, the type of mobile Internet browser you use, unique device identifiers and other diagnostic data. We may also collect information that your browser sends whenever you visit our service or when you access the service by or through a mobile device.

Tracking technologies and cookies

We use cookies and similar tracking technologies to track the activity on our service and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyze our service. The technologies we use may include: cookies or browser cookies, and web beacons.

Cookies can be “persistent” or “session” cookies. Persistent cookies remain on your personal computer or mobile device when you go offline, while session cookies are deleted as soon as you close your web browser.

We use both session and persistent cookies for the purposes set out below: necessary/essential cookies, cookies policy/notice acceptance cookies, functionality cookies, tracking, and performance cookies. For more information about the cookies we use and your choices regarding cookies, please visit our cookies policy or the cookies section of our privacy policy.

Use of Your Personal Data

The company may use personal data for the following purposes: to provide and maintain our service, to manage your account, for the performance of a contract, to contact you, to provide you with news, special offers and general information about other goods, services, and events which we offer, to manage your requests, for business transfers, for other purposes.

We may share your personal information in the following situations: with service providers, for business transfers, with affiliates, with business partners, with other users, with your consent.

Retention of Your Personal Data

The company will retain your personal data only for as long as is necessary for the purposes set out in this privacy policy. The company will also retain usage data for internal analysis purposes. Usage data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of our service, or we are legally obligated to retain this data for longer time periods.

Transfer of Your Personal Data

Your information, including personal data, is processed at the company’s operating offices and in any other places where the parties involved in the processing are located. Your consent to this privacy policy followed by your submission of such information represents your agreement to that transfer.

The company will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy and no transfer of your personal data will take place to an organization or a country unless there are adequate controls in place including the security of your data and other personal information.

Disclosure of Your Personal Data

Business transactions: If the company is involved in a merger, acquisition or asset sale, your personal data may be transferred.

Law enforcement: Under certain circumstances, the company may be required to disclose your personal data if required to do so by law or in response to valid requests by public authorities.

Other legal requirements: The company may disclose your personal data in the good faith belief that such action is necessary to comply with a legal obligation, protect and defend the rights or property of the company, prevent or investigate possible wrongdoing in connection with the service, protect the personal safety of users of the service or the public, protect against legal liability.

Security of Your Personal Data

The security of your personal data is important to us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security.

Detailed Information on the Processing of Your Personal Data

The service providers we use may have access to your personal data. These third-party vendors collect, store, use, process, and transfer information about your activity on our service in accordance with their privacy policies.

Analytics

We may use third-party service providers to monitor and analyze the use of our service.

Children’s Privacy

Our service does not address anyone under the age of 16. We do not knowingly collect personally identifiable information from anyone under the age of 16. If you are a parent or guardian and you are aware that your child has provided us with personal data, please contact us.

Links to Other Websites

Our service may contain links to other websites that are not operated by us. If you click on a third-party link, you will be directed to that third party’s site. We strongly advise you to review the privacy policy of every site you visit.

Changes to this Privacy Policy

We reserve the right to change the terms of this Privacy Policy at any time by posting those changes to this Privacy Policy, so that You are always aware of our processes related to collection, use and disclosure of your personal information. For significant changes, We will notify You by posting a prominent notice on our Website indicating when the Privacy Policy was most recently updated.  Please consult this portion of the Website regularly for important changes to the Privacy Policy as they occur.

Contact Us

If you have any questions about this privacy policy, you can contact us by visiting this page on our website: https://bondevents.com, or by sending us an email at dataprotection@staging.bondevents.flywheelsites.com.

Privacy Policy Last Updated: September 11, 2023