3 Precious Days – Make Them Count

A Supplier's Guide to a BOND Event


So, your community comes together for just 3 days out of 365. Not a lot, is it? With tips from our veteran suppliers and architects, this guide will help you make those 3 precious days count.

Did you know that there are three parts to a BOND event?

  1. Preparation
  2. The event
  3. Follow up

And if you give each of them some love, good things will happen.


  1. Preparation

Do your research!

According to our Principals, being properly prepared for your meetings makes all the difference. You’ve got access to the buyer profiles (the bit where you log in and choose your meetings). Here you’ll find some useful info. on who they are and what they’re working on. But we recommend you also do your own research. Because the more curious you are about the person you’re meeting and the projects they have on their mind, the more interesting and fruitful your conversations will be.

Treat every meeting as unique

If you've done your research ahead of time, you'll have more time to dig into specifics in your meeting. Ask questions and try to relate your products/service to what the individual is doing. If you have a presentation, tailor it to each person so you can present your products in the most relevant way.

I really like when the supplier has read up on our firm and knows what type of projects we do and in which locales. If they have done this, it becomes much easier for me to see how their products can translate into our projects and gives me something tangiblethat I can communicate to my teams in the office

Stephan Dallendorfer, Principal,
FXFOWLE Architects

The suppliers that have impressed me the most are
the ones that have reviewed our portfolio/website
and try to directly relate their product/service to the
work my firm produces.

Keith Kobin, Principal,
Hord Coplan Macht, Inc.

Bring as little as possible

This isn’t a trade show so there’s no booth to build or fill. You’ll be meeting the architects at their tables so you don’t want to be dragging a ton of stuff around. The main thing to bring is yourself, an interest in the person in front of you and maybe some samples that you can easily take from desk to desk. A lot of people just bring their laptop or tablet. And no big stuff for the architects to take away because they’ll probably just leave it in their room.

This is about making friends first - samples can be sent later.

To prepare for my individual meetings I carry business cards, singular copies of key brochures, preloaded ‘pages’ on an iPad, and a small, but quality, gift to leave with the guest. That’s it. Don’t get weighed down.

Rick Ruppert, Manager, Architectural Services,

Bulky, cumbersome displays/mockups aren’t usually
effective in the one-to-one meetings. Please do not
give me books and papers to carry home. Much
prefer links or thumb drives.

Jeff Foster, Managing Principal,

2. At the event

Your meetings

... are just the start

This is not a quick sales opportunity – it’s about relationships and how you view your meetings is key: they’re not a challenge to get the perfect sales pitch down to 30 minutes. It's a slow burn. Remember, this is about building trust; the designers really want to know the person behind the product. These project leaders are looking to build on their network of experts and trusted advisers – not someone who can talk at them for 30 minutes without stopping.

Ask questions

Be interested and listen. You’ll soon get your cue to come in and you’ll have a better conversation and it’s amazing how quickly that feeling of trust can build. Be helpful, let the trust build and the sales will come.

Take notes

Because you’ll be having a lot of conversations when you’re here and there will be important project details, useful contacts and even little personal titbits that will serve you well and you won’t remember them all without good notes.

Educate don't sell

The architects and designers are leaving their projects and offices for a few days to come and learn, to make new friends and to see things they haven’t seen before. Again, it’s about asking questions and seeing where the openings are: what are they hoping to find? What do they need? How can you make their life easier? What have you got that they might not have seen before? Who do you have to kill? (try to be subtle with that one)

My advice to tackling the meetings is to consider
how excited you’d be about a 30-minute commercial
and approach it the opposite way. You have a brief
period to either “sell” someone on your product or
to build a connection that establishes some trust in
your ability to be a resource and provide solutions.
Guess which one of them is more likely to result in
the architect reaching out to you in the future?”

David Zeitlin, Business Director,
Cambridge Architectural

The best meetings are where there is an alignment
with the supplier's products and our specific project needs and where I learned something I didn’t already know.

Greg Soyka, Principal,
LS3P Associates

Suppliers go wrong by focusing on themselves,
their products and an over-abiding concern with the
guest’s current project load. Avoid pressuring the
guest to conform to your language. Listen and learn
their dialect. Once you prove to be capable and
trustworthy, you’ll earn the opportunity to suggest
new or different ways of working together.

Rick Ruppert, Manager, Architectural Services,                                       DORMAKABA

The Networking

After the meetings, things start to get a bit more relaxed and this is where the magic often happens with opportunities springing up from totally unexpected sources. So, don’t be shy and just enjoy it. And if there’s anyone you really want to talk to and the opportunity doesn’t come along, find one of the BOND team who will be happy to help with any introductions.

My number one tip for any BOND event is to not fail
to connect with your fellow suppliers; these are some
of the top business people in the building products
industry and have a lot of knowledge to share.
Likewise, there is a great referral network and strong
professional friendships among this supplier group.

David Zeitlin, Business Director,
Cambridge Architectural                         

I think I am typical of a lot of the architects and
specifiers in being relatively introverted. So
suppliers may want to be a bit more socially
outgoing during meals and social events to
compensate. Not to necessarily push their
products but to help everyone feel more
comfortable and connected.

Greg Soyka, Principal,
LS3P Associates

3. After the event


This bit’s really important so we’ve underlined it:

Follow up is absolutely critical to your success.

You might have had some of the most interesting, exciting, tummy-tingling conversations of your career but without following up on every single one of them, opportunities will be lost.

Everyone you meet will have their own preference of how and when they like people to follow up so just ask them during your meeting – this can make all the difference. We give you a 5-minute countdown before the end of each meeting - use that time to ask how you can follow-up or to set your follow-up meeting/lunch & learn. If the Principal you met with isn’t the decision maker on a particular project, ask who best to speak with at their office. Having a good relationship with the Principal can insure you get that appointment.

Then when you get back, a short, friendly email soon after the event confirming your details and an invite to connect on Linkedin should then do the trick. (Remember, they’ll have some catching up to do when they get back so maybe give them a few days to a week).

Then consistently check in every few months. They might not need you right now but if you show them that you’re consistent, reliable and on hand to help, you’re far more likely to get that call when they need you.

Rather than follow-up, think of it as continuation. These meetings are the foundation or confirmation of a genuine business and possibly personal
relationship. Friends trust friends. Real friends don’t betray that trust. Every practice has what is commonly referred to as ‘the friend of’ list. Work to be on that list.

Rick Ruppert, Manager, Architectural Services,

Make sure you take great notes, follow up the next
week, refer back to notes that were discussed in
your email. Understand how many emails these
folks will be getting from the event. Be patient and
respectful of their time.

Michael Prendergast, Director Commercial Sales,

Thanks for reading this guide. Perhaps we should have said in the beginning, but it can be summed up in just 3 words:

  1. Prepare
  2. Ask
  3. Follow up

(Okay, it's 4 words...). Anyway, Good luck!